LXX council meeting CALABRIA
5TH MAY- 11th MAY 2025
About Council Meetings
The Council Meeting is the statutory meeting of ESTIEM and takes place twice a year. It is composed of two parts: The General Assembly, where everyone is updated on what is going on in ESTIEM and decisions are made through voting, The Working Groups, Training Sessions and Company Workshops, where smaller groups either work to develop ESTIEM, or improve their soft skills. It is the place where we gather to invest time in our organisation, to meet new and old friends and where we celebrate the ESTIEM Spirit.
Frequently Asked Questions
If your questions are not answered after reading the FAQs, send an email to cmcontact@estiem.org!
A Council Meeting will bring together 250 ESTIEMers from all corners of our network. During the Council Meeting, you will have the chance to develop yourself in training sessions, develop your Local Group in working groups and roundtables, and attend the General Assembly, the statutory meeting of ESTIEM. By attending the General Assembly, you have the opportunity to shape the future of ESTIEM by voting on applicants for positions in central ESTIEM and on projects and changes. You will also get informed about the latest developments in ESTIEMs Departments, Services, Projects, and Committees, as well as updates on the work of the Board. Additionally, this is the biggest opportunity to expand your network of IEM students in Europe!
Every Local Group can be represented by up to two delegates. The delegates are the official representatives of Local Groups. The period to register delegates is from the 11th of February until the 25th of February 2025. Later applications will not be taken into account.
In addition to delegates, spots are reserved for various Council Meeting positions. You can check them out on the website or if you check emails sent to the network regarding open positions.
The Participation Fee for LXX Council Meeting Calabria is 105 euros, it covers food, accommodation, transportation during the event, and activities included in the agenda.
For the open call for extra places, an email will be sent to the actives email list. You can join the actives email list by clicking here!
The positions will include, but are not limited to Chairperson, Secretary, Voting Committee, Photographer, Videographer, Content Creator, Livestream Responsible, Working Group Leader, Training Session Leader, Sessions Coordinator and Extra Place.
Yes, you can apply by sending us video recording of your presentation! For more information, send an email to board@estiem.org.
Ready to work hard? play hard? explore Calabria?
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Full Event Agenda
The agenda of the Council Meeting is prone to changes!
General Assembly Agenda Points
See what will be covered throughout the General Assembly below!
Tuesday
06.05.25
DAY 1
Wednesday
07.05.25
DAY 2
Thursday
08.05.25
DAY 3
DAY 4
DAY 5
Election Categories & Applications
Below you can see what will be voted upon during the Council Meeting and who is applying for it!
–36th Board of ESTIEM
-Become a Service Leader
-Become a Financial Controller
– Become a Project Leader
– Host LXXII Council Meeting Spring 2026
– Host TIMES Final 2026
– Become Observers (Guest Groups)
– Become Members (Observers)
– Approval of the LXIX CM Minutes
– Proposals from the Board
Ongoing Applications
Who is applying for what? Check it out here!
36TH BOARD OF ESTIEM
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
ACADEMIC DEVELOPMENT DEPARTMENT
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
CAREER DEVELOPMENT DEPARTMENT
INTERCULTURAL DEVELOPMENT DEPARTMENT
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
PERSONAL DEVELOPMENT DEPARTMENT
PROJECTS
OTHER
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
To aim high together, send your application to this form.
Applications will be shared once they are sent, stay tuned!
Communication to the Network
Below you can see the contents of communication to the network primarily via email to either lr@estiem.org or active@estiem.org. They are manually updated, so bear with us in case they don’t appear here the next day 🙂
The Board of ESTIEM and Local Group Calabria are honoured to invite your Local Group to join the 70th Council Meeting of ESTIEM in Calabria, Italy from the 5th of May to the 11th of May 2025.
Council Meeting is a statutory event of ESTIEM that gathers around 250 students from all parts of our network. This event includes several General Assemblies that allow Local Groups and active individuals to express their thoughts, concerns, and provide input on the network and ongoing work. The Council Meeting is a unique event that provides an opportunity to contribute to the network’s future and stay informed on the latest updates. At the upcoming Council Meeting you will also have the opportunity to elect new Leaders and the 36th Board.
Please find attached the official invitation letter to the LXX Spring Council Meeting of ESTIEM. Your Local Group may send two delegates. Therefore, ensure that you send the best possible representatives to be the face and voice of your Local Group. Registration period for the delegates is from the 11th of February to the 25th of February 2025.
Cancellation deadline for all participants is the 19th of March. If a participant cancels later than the mentioned date, the organisers reserve the right to request a portion of or the entire participation fee from the mentioned participant.
If you encounter any problem with the registration, please contact the Vice President of Administration, Lucija Marijetić, via vp-administration@estiem.org.
We look forward to seeing you in Calabria! If you have any questions, please do not hesitate to contact us via cmcontact@estiem.org.
Dear Local Responsibles,
I hope this email finds you well and excited for the upcoming Council Meeting! The official invitation for the LXX Council Meeting Calabria has been sent to the actives of our network. As announced, the Council Meeting will take place from 5th May to 11th May 2025 in Rende, Italy. Now, it is time for your Local Groups to choose your delegates and register them on the portal.
Your Local Group may be represented by two people as delegates, and the period to register them on the portal starts today, 11th of February, and lasts until the 25th of February until 23:59 CET.
Local Groups are obligated by Membership Regulations to send delegates to Council Meetings and the Local Responsibles are responsible for their registration on the portal. You can learn about the Membership Regulations of ESTIEM in this document.
In case more members of your Local Groups are interested to participate in the Council Meeting, an additional email will follow and be sent shortly to active@estiem.org regarding the open positions.
The Council Meeting is the statutory meeting of ESTIEM and it takes place twice a year and brings together around 250 Industrial Engineering and Management students from 26 European countries. Many important decisions will be voted upon during this event. The delegates will represent your Local Groups, so please prepare your delegates properly for the Council Meeting and make them aware of the importance of their role while sharing the document How to be a Delegate.
Note: LR functionalities are only available when you log in via Single Sign On! This means that in order to add your delegates in the Council Meeting event on the portal, you need to be logged in with that.
In the attachment of this email, I have included 3 relevant documents to ensure the portal registration of delegates goes smoothly!
3. How to register delegates on the portal?
In case of any questions, feel free to approach us via cmcontact@estiem.org or vp-administration@estiem.org
Dear ESTIEMers,
The next Council Meeting is already approaching! The LXX Council Meeting of ESTIEM will take place in Rende (Calabria), Italy, from the 5th until the 11th of May 2025.
The Council Meeting is the statutory meeting of ESTIEM. It takes place twice a year and it brings together around 250 Industrial Engineering and Management students from 26 European countries. It is composed of two parts, the General Assembly, where everyone is updated on what is going on in ESTIEM and decisions are made through voting, as well as the Working Groups, Training Sessions and Company Workshops, where smaller groups either work to develop ESTIEM, or improve their skills.
The open calls start now!
Open Positions
A Council Meeting is the place where we gather to invest time in our organisation, to meet new and old friends and celebrate the ESTIEM Spirit. By participating as a delegate, you may represent your Local Group in the Council Meeting and have a secure spot for the event. For more information, please contact your Local Responsible. Alternatively, you can also participate by applying to the following positions:
Chairperson (1 spot),
Secretary (3 spots),
Voting Committee (2 spots),
Sessions Coordinator (1 spot),
Photographer (4 spots),
Videographer (2 spots),
Livestream Responsible (1 spot),
Content Creator (2 spots),
Extra Place
You can find all the brief descriptions about each position in the attachment. Please send your application until the 25th of February 2025 at 23:59 CEST. To apply for any of the aforementioned positions, follow this link and select what you are applying for.
ESTIEM forms can only be accessed if you log in to your ESTIEM account before opening the form!
Please keep in mind that due to limited availability, it is possible that you may not be selected for the role you are applying for. ESTIEMers can apply for as many positions as they’d like to, but it does not increase nor does it decrease their chances for getting accepted to the Council Meeting. Please note that there will not be any additional registration opportunities for extra places or other positions at a later time.
Local Group Calabria will soon provide more information regarding crashers, but as a reminder, crashers are not participants of the Council Meeting and are therefore responsible for their accomodation and food. They will be provided in a limited amount.
Working Groups
This Council Meeting, ESTIEMers will once again have the opportunity to apply to hold a Working Group, but only a limited number will be selected, the selection criteria will be more demanding and focus on having concrete goals and a plan to follow up the outcomes after the Council Meeting. Maximum 2 ESTIEMers can apply to hold a Working Group as the Co-leaders.If the Working Group is accepted, the Leaders that applied to hold it will have a secured spot for the Council Meeting. Lastly, the applications will be held in a separate form that can be found below.
Application form for Working Groups at the LXX Council Meeting Calabria 2025
Best of luck to all!
To recap, to officially participate in Council Meeting Calabria as a delegate or one of the open positions, you’re expected to take the appropriate action by Tuesday, 25th of February 2025 at 23:59 CEST.
APPLICATION FORM: Open Positions at LXX Council Meeting Calabria 2025
To become a delegate, contact your Local Responsible. Each LR will appoint up to two delegates from their Local Group.
To apply for an open position you need to apply via the form in this email.
Alongside either 1 or 2, you may also apply to hold a Working Group.
In case of any questions, problems with the form or any other inquiries, do not hesitate to approach us via vp-administration@estiem.org at any time. For questions regarding the Council Meeting, please approach us via cmcontact@estiem.org
We are looking forward to reading your application!
Note: To access the sign-up form, you need to login to ESTIEMs Google Workspace. You can do this simply by logging into Google with your @estiem.org-email. If you’re having trouble with signing up, an attached PDF will explain the process of signing up using the SSO document.
See you somewhere in Calabria!
Travelling to Calabria
Travelling to the region of Calabria may seem complicated at first glance, however we are here to make it easier. Check out our 2 travel guides prepared to make your upcoming travels simple, enjoyable and green!
Council Meeting Tools
Before and during the Council Meeting we use the following tools. Check them out!
ElectionBuddy
In Council Meetings, Local Groups cast votes upon important matters through their Delegates. For that process we use a digital voting sheet, ElectionBuddy, that gets send to each Delegate through email during the General Assembly.
Google Chat
Google Chat will function as the official communication platform of the event including chat rooms ("spaces") for casual discussions as well as the official announcements.
You can access the said platform on either mobile or on desktop. On mobile, you can use either Google’s Gmail app or alternatively Google Chat app. The two are practically identical. Only Gmail will also give access to Gmail alongside the chat functionalities. On PC you can similarly navigate to either mail.google.com or chat.google.com.
Youtube
For those who will not be able to attend the LXIII Council Meeting but still would like to be aware about ESTIEM's latest updates, the General Assemblies will be livestreamed on YouTube! Click here to visit our Channel.
