Event Open Calls

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IMPORTANT INFORMATION REGARDING THE ORGANIZATION OF OFFLINE EVENTS DURING COVID-19

Regarding the organization of offline events: The information on what to include in the application for the event to be on the portal, ESTIEM’s Offline Event Regulation regarding COVID-19, Organizers and Participants Guidelines’ and more, you can find in this Document.

Please check the ESTIEM Offline Event Regulations very carefully to make sure that you know the details to organize an offline event.

Go straight to Event Open Calls

What is the
Event Open Call?

ESTIEM Events are a portfolio of Activities which focuses on 5 different fields for personal and professional development of  ESTIEMers. It is divided into Academic Development Department, Career Development Department, Intercultural Development Department, Personal Development Department which provides Service events and there are also Central ESTIEM events.

The Event Open Call is the beginning of the process for organizing an event. It consists of the description of the event, what is needed to organize it, how to apply, timespan, price range, and participant range.

There are many reasons why you should organize an ESTIEM event. Firstly, you will be working with a team with your Local Group members and become more friendly with them. During the organization of the event you will develop your project management skills and also you can create your own impact by developing ideas and creating new concepts. It’s a great chance to develop yourself and improve a variety of skills. 

Moreover, it is a unique opportunity to meet with other people from different countries coming from all over Europe and show them your own country’s culture. And it is amazing and fun to be in the organizers team of an International Event.

Why apply to
organize an Event?

How to apply
to an Event?

First step of organizing an event is to apply for it. You can check the events and their application periods by clicking on the buttons below. When you go to the Event section you will be able to see the Event types and all the information related to it, and the apply button for each event. The final step is to click on the apply button and fill the Event Organization form. After successfully completing the application, organizers will approach you with further information about the process.

EVENT OPEN CALLS

Academic Development Department

Vision

vision

Established in 1993 with the aim of giving students practical insights into current and future topics and trends from areas between Economy, Society, and Technology while bridging the gap between academic and corporate environment. You, as a Local Group, choose your own topic for your Vision event, which has to lay in one of the fields of Technology, Society, or Economy. It is also possible to have topics that combine several areas.

Vision Event Open Call will publish soon!

Participants:  15 – 20
Time: June – August 21′

Price: 0 €
Leader: Claudia Caus

Online Edition: How does it work?

 

The online concept of Vision event is pretty new. We expect you as a local group to come up with a topic that is suitable for Vision events (Transportation, Production, Renewable energy, IoT, etc.)

 

The online event consists of two parts, like other Vision events. In the first part, which is theoretical, we will be working with a person from a company or university to give lectures about the topic to the participants.

The second part is the practical part, which includes activities like case studies, virtual company visits, workshops about the topics.

The duration of the event is flexible(a day, a weekend, etc.), it will be arranged with applying local group during the organization process.

 

How to apply?

Please get first in contact with Burak Diler, leader.vision@estiem.org (add in cc vp-activities@estiem.org), to elaborate and clarify your event idea. After that, your application should include the following points:

  • Explanation and relevance of your topic
  • Strengths of your Local Group/University/Region/Country regarding the topic
  • A brief overview of your LG and your motivation to organize a Vision event
  • Previous event organizing experiences
  • Preferred dates

Don't hesitate to ask the Vision Project Leader Burak Diler (leader.vision@estiem.org) if there are any questions. We are looking forward to your application!

 

Deadline:31st July





Apply now!


LEAN SIX SIGMA

Lean Six Sigma is a methodology used in many companies to eliminate waste and reduce variation, to improve corporate performance. Having a professional Green Belt certificate in Lean Six Sigma can give students a big head start in their careers. The ESTIEM Lean Six Sigma Green Belt Course aims to provide ESTIEMers an opportunity to obtain a high-quality Green Belt certificate already during their studies – current options outside of ESTIEM are both expensive and not focused on students.

Lean Six Sigma Event Open Call will publish soon!

Participants:  15 or 20 ESTIEMers & 3-5 Instructors
Time: September 21′ – January 22′

Price: Max 110€
Leader: Juliana Fernandes & Agnieszka Remi

After many successful editions of the event, we are again offering the possibility of hosting our course to LGs with the ambition and willingness to further work with LSS in the future.

 

What is the Lean Six Sigma Green Belt Central Course?

Lean Six Sigma is a methodology used in many companies to eliminate waste and reduce variation, to improve corporate performance. Having a professional Green Belt certificate in Lean Six Sigma can give students a big head start in their careers. The ESTIEM Lean Six Sigma Green Belt Course aims to provide ESTIEMers an opportunity to obtain a high-quality Green Belt certificate already during their studies – current options outside of ESTIEM are both expensive and not focused on students.

 

International Event - the Central Course

The event is usually 7 days long, of which 5 are working days. Participants will need to watch online videos, apply what they learned in examples provided during the training sessions, show their newly developed skills in a final case study and then get the chance to conduct their own Lean Six Sigma internship.

It is also possible to have an additional day for a company visit if needed. Here you can see the first draft of an Agenda.

 

What we are aiming for

Unlike most other projects in ESTIEM, our events always have the same agenda but therefore offer a lot of value to participants and a lot of potential to the LG.

What we are looking for in return is the will and motivation to not only host the Central Course and then stop being engaged with the topic, but to go one step further and strive for bringing your own first Local Course to your university and Local Group.

In order to do so you’ll also need the interest and dedication from few members to apply for the event and sign up as instructors afterwards, so those members will be the first generation to deliver your Local Course.

This way your LG will even benefit a lot more than from simply having only one single international event.

 

Regional Courses and Local Courses

The main difference from the Central Course is that Local Courses are set up in your university by your local instructors for your local members.

If your LG is permanently struggling with finding members or establishing yourself at university, you can also invite external IEM students to boost your popularity and visibility.

 

In case you possibly wouldn’t receive enough applications for a Local Course, you can negotiate with your neighboring LGs and go for a Regional Course first.

As long as you take the knowledge one step closer to your own LG or even other LGs you help us grow and you help ESTIEMers, as well as yourself, to develop.

 

We are aware that at this point, you might not be really into the scope of given possibilities. Contact us for clarification, and we can already talk about the best potential follow-up course for your LG after having an international central course. If you need more specific information about Local Courses, please contact Juliana.Fernandes@estiem.org or check out this page with more information.

 

Given the pandemic, it may be more interesting to organize a regional or local LSS course instead of a central course since these can be organized in a shorter timespan and it requires less international traveling.

 

Why should you go for it?

Hosting your own Local Course after or before a Central course comes along with many benefits:

  • Unique opportunity on an internationally acknowledged methodology
  • Attractive for members with rare time for international traveling
  • Being an exclusive association by also offering the Local Course to external IEM students
  • Increases the visibility of your Local Group on the campus
  • Reach out easily for corporate partners and establish a collaboration with professors/the university
  • Implement the course in the curriculum if possible

 

What do you need to supply?

In order for you to make an easier decision and also to prepare you already for the organizational stuff, you can read our Central Course BPD here.

 

How can you apply?

If you want to get the Lean Six Sigma Green Belt course to your university and challenge the way we teach and learn, please fill the Questionnaire for organizing a LSS Central Course in order to apply properly. A PowerPoint presentation is not required, if you still want to show us fancy pictures of your city, LG or other stuff, you are free to create a short PowerPoint.

 

Please note that important for our decision are the answers from the form. Information from the PowerPoint won’t be considered and filling the form is mandatory. If you don’t fill the form, your application is not valid for this period.

 

If you have any questions, please contact juliana.fernandes@estiem.org

 

Deadline: Applications for Central LSS courses are ongoing. Complete your applications MAXIMUM 4 months before the course starts. The sooner, the better.





Apply now!


Academic Days

adays

The goal of Academic Days is to share ESTIEM universities’ knowledge with the network. It supports the personal and professional development of students across Europe willing to complete their curriculum. In order to achieve this, each Academic Days event provides participants deep insights into a specific topic in which the organizing Local Group’s university has high expertise.

Participants: 10 – 100 (Masterclasses) / 15 – 25 (offline event)
Time: October 21′ – January 22′

Price: 0€ (Masterclasses) / Max 100€ (offline event)
Leader: Serhat Gürgenyatagi

Academic Days is an event of 5-7 days focusing on an IEM topic, which the hosting Local Group’s university excels at. The name of the individual event could then be, for example, Academic Days: Finance or Academic Days Strategic Marketing.

What distinguishes the Academic Days from other ESTIEM Events is that the whole content is organized with the help of an Academic Mentor, who coordinates the academic content of the event 

The content of the event consists of theoretical knowledge from lectures and practical application through case studies, company visits, etc. The aim should not be to give a broad overview of a topic but to provide the participants deep insights and understanding.

What do you need to organize?

  • Food, Transportation, and Accommodation for all participants
  • Lectures during the day on the topic (could be given by professors or by students under the supervision of the Academic Mentor).
  • Free time and evening activities
  • A session at the beginning of the event dedicated to the Booklet of Knowledge

During the organization process, you will have the full support of the Academic Days Leader and the Academic Days Team. Furthermore, you will have access to extensive documentation on the event concept.

On the form, in the “additional required document” section, please upload a presentation that includes the following:

  • Your motivation to organize Academic Days
  • Description of the event topic
  • First draft agenda
  • A detailed description of activities
  • Accommodation and logistics
  • Proposed dates of the event and the maximum number of participants
  • The first draft budget and estimated participation fee




Apply now!


The Academic Days Masterclasses is an online event composed of multiple sessions, each organized by a different LG.

 

Each LG must prepare a session (around 2 hours) on an academic topic of their choice and this must be given by a professor, or another field expert with certification in the topic that was chosen for the session. The topics can be as different as the LGs want, to appeal to as many different people as possible.

 

During the session, the professor should approach the topic in a transversal and intensive

way in order to condense all the possible knowledge during this period, and if possible, some

practical exercises should be included, to help the participants assimilate the concepts.

 

How to apply?

Please fill the form and submit a document explaining the topic proposed for the session, the name of the professor who will deliver it, the possible dates for the event and the maximum number of participants (if you have a maximum limit).

 

If you have any questions don’t hesitate to contact me through leader.academicdays@estiem.org





Apply now!


Career Development Department

Be X For X Days

Be X For X Days

Be X for X Days is a type of event that can be adapted to every IEM – related profession. Through company workshops, case studies and networking sessions, participants can get a glimpse of a professional’s life – essentially testing out in life in profession X, for X days. In addition each event focuses on a specific profession with the assistance of companies and professionals that thrive in that sector.

Participants:  10 – 15
Time: December 21′ – March 22′

Price: Max 100€          
Leader: Sigurd Elias Halse

What is a Be X for X Days event?

 

It is an event that gives participants the chance to experience the working life of an IEM-related profession. By close contact with companies, the aim is to show the role of different professionals and open new career paths for ESTIEMers and IEM students.

In order to differentiate itself from other events, the focus should be more on practical activities and gaining experience about the real deal (eg. networking sessions, company visits, case studies etc.) than focus on more theory-based ones.

 

What needs to be done by the Local Group?

 

Requirements for offline events:

  • Create the topic of the event
  • Food, Accomodation, Transportation for 4 to 6 days (plus 1 day for arrival and 1 day for departure)
  • Look for Partner Companies
  • Arrange the event activities (company visits, workshops, etc)
  • Leisure activities

Requirements for online events:

  • Create the topic of the event
  • Organise the event from 2 to 3 days (for instance a weekend)
  • Find professionals in the field (eg. Alumnis) and/or look for Partner Companies
  • Arrange the event activities (workshops, networking sessions, night activities, etc.)
  • Decide on the platform to be used (eg. Zoom, Microsoft Teams, etc.)

 

How can your Local Group apply?

 

Your application should contain:

  • The topic of the Event (If you want to organize a BXD event, but want some ideas and help with selecting the topic, feel free to contact the BXD team at leader.bxd@estiem.org first)
  • Your LG’s motivation to organise the event
  • A draft budget and a draft agenda
  • Explanation on possible organizational aspects (how you plan to handle transportation, accommodation, etc. platform to be used for online events, etc)
  • Range of dates to have the event
  • Possibilities of your LG to find Companies (either current partners or potential new ones)

When should you send your application?

You should submit your application at least 3 months before the time you’re thinking of having an offline event and at least 1 month before having an online event. Otherwise, there is no set deadline.

Please submit your complete application through the event organization form and feel free to approach the team at leader.bxd@estiem.org for any doubt or question you may have.




Apply now!


businessbooster

Businessbooster is a flexible ESTIEM Project that promotes and stimulates entrepreneurship among students. Different training, educational and networking events/competitions can be organized, such as reunions with Alumni, participation in entrepreneurship conferences and seminars about the fundamental basics of a successful entrepreneur (or any other topic that your Local Group would consider relevant to approach). The main goal is to help young ESTIEM entrepreneurs to start-up better, faster and with more confidence.

Participants:  15 – 20 
Time: December 21′ – March 22′

Price:   Max 10€ (online event) / Max 100€ (offline events)
Leader: Maria Gezepoglou

What is the event all about?
A Boost Event is a flexible concept concerning topics regarding entrepreneurship, that gives freedom to Local Groups to develop their own unique ideas. Multiple forms of events can take place, such as intrapreneurial collaborations with companies, reunions with Alumni, competitions, or participation in entrepreneurship conferences. Aim is to support young ESTIEMers throughout their entrepreneurial journey.

Requirements for offline events:

  1. Decide over a topic related to entrepreneurship,
  2. Create an event agenda in cooperation with the central team (4-7 days),
  3. Contact professors for lectures and trainers/ companies for workshops,
  4. Do experience-exchange sessions with local start-ups and entrepreneurs,
  5. Plan relaxed evening activities,
  6. Organize accommodation, food, and transportation for all participants,
  7. Ensure that all health measures are taken due to the pandemic.

Requirements for online events:

  1. Decide over a topic related to entrepreneurship,
  2. Create an event agenda in cooperation with the central team (2-3 days),
  3. Contact professors for lectures and trainers/ companies for online workshops,
  4. Do online experience-exchange sessions with local start-ups and entrepreneurs,
  5. Plan relaxed evening activities,
  6. Find a suitable platform to host the event.

How can my LG apply?
It is easy – fill out the form below! In additional documents, please provide us with a presentation covering the following topics:

  • Short introduction of your LG,
  • Motivation for organizing a businessbooster event,
  • Description of the event topic,
  • Draft agenda with short description of the sessions,
  • Planning of the activities,
  • First draft budget and participation fee,
  • Accommodation and logistics (if physical).
  • Information about the pandemic in your country (if physical).

You can ask your questions to Maria Gezepoglou via email to leader.business@estiem.org anytime or through WhatsApp on number +306980072523.




Apply now!


What is the event all about?
StartUp Lab is an entrepreneurial bootcamp, during which members are divided into different teams and work together on their own start-up projects. Through a series of lectures, training, and workshops, they will gain insight into everything that they need to know to make it happen and, in the end, the business plan that will be developed will be presented to real investors.

Requirements for offline events:

  1. Decide over a topic related to entrepreneurship,
  2. Create an event agenda in cooperation with the central team (4-7 days),
  3. Contact professors for lectures and trainers/ companies for workshops,
  4. Organize working rooms for up to 5 teams with sufficient equipment,
  5. Organize a jury out of (at least) experts (like VCs, investors, successful entrepreneurs etc.),
  6. Plan relaxed evening activities,
  7. Organize accommodation, food, and transportation for all participants,
  8. Ensure that all health measures are taken due to the pandemic.

Requirements for online events:

  1. Decide over a topic related to entrepreneurship,
  2. Create an event agenda in cooperation with the central team (2-3 days),
  3. Contact professors for lectures and trainers/ companies for online workshops,
  4. Organize a jury out of (at least) experts (like VCs, investors, successful entrepreneurs etc.),
  5. Plan relaxed evening activities,
  6. Find a suitable platform to host the event.

How can my LG apply?
It is easy – fill out the form below! In additional documents, please provide us with a presentation covering the following topics:

  • Short introduction of your LG,
  • Motivation for organizing a businessbooster event,
  • Description of the event topic,
  • Draft agenda with short description of the sessions,
  • Planning of the activities,
  • First draft budget and participation fee,
  • Accommodation and logistics (if physical),
  • Information about the pandemic in your country (if physical).

You can ask your questions to Maria Gezepoglou via email to leader.business@estiem.org anytime or through WhatsApp on number +306980072523.

 




Apply now!

What is the event all about?
Business Courses are short online seminars around different business topics, that aim to equip students with fundamental entrepreneurial knowledge on specific fields. Experts will share their experience and tools on various aspects of the business world, helping participants cultivate a strong, entrepreneurial mindset.

 

Requirements for online events:

  1. Decide over a topic related to entrepreneurship,
  2. Create a session planning (1 day),
  3. Approach professors for lectures and trainers/ companies for workshops,
  4. Find a suitable platform to host the event.

How can my LG apply?
It is easy – fill out the form below! In additional documents, please provide us with a presentation covering the following topics:

  • Short introduction of your LG,
  • Motivation for organizing a businessbooster event,
  • Description of the event topic,
  • Information about the speaker(s).

You can ask your questions to Maria Gezepoglou via email to leader.business@estiem.org anytime or through WhatsApp on number +306980072523.




Apply now!

TIMES

TIMES is a European business case tournament in corporate strategy and engineering, which has been organised successfully since 1994. TIMES is the flagship project of ESTIEM, the European Students of Industrial Engineering and Management. Once a year the tournament attracts around 300 students being challenged in their management and engineering skills and competing for the title of “IEM Student of the Year”.

Participants:  15 – 20 (TIMES Training Event)
Time: December 21′ – March 22′

Price: Max 100€ (TIMES Training Event)
Leader: Gökay Dündar

You can approach the TIMES Leader for to organize a Semi Final.

TIMES training event aims to help participants gain their perspective on business cases and improve their case-solving skills.

Participants will have the chance to train with high quality trainers. With their instruction, they will learn:

  • How to face a Case
  • How to find the best Solution
  • How to present a solution to Jury

The event should consist of 1 arrival day, 3-4 event days, 1 departure day. Agenda can be prepared flexibly. During the event days, training, case simulations, city events and night events should be planned.

What needs to be organized by LG?

 

  • Case studies and Jury for case simulation sessions
  • Room or classroom to solve the during case simulation and training
  • Partnership can be well
  • Trainers
  • Office materials (flipcharts, notebooks, pen, paper, post-it, highlighter etc.)
  • Planning free-time activities
  • Accommodation (for 4-5 days), food, and local transport.
  • G2KEO, ice breaking games, team building activities
  • Night and day activities 
  • ESTIEM Spirit!

For further questions you can approach TIMES team help.times@estiem.org , leader.times@estiem.org or directly contact me via WhatsApp (+905546929603) or email (gokaydundar40@gmail.com) 

 




Apply now!

Intercultural Development Department

Activity Week

Activity Week

Activity Weeks are ESTIEM events with a special topic chosen by the organizing Local Group. Activity Weeks offer unique experiences for ESTIEMers to develop their intercultural networking and spread open-minded ESTIEM and local cultural spirit.

The event can be built around a theme like festivals, food, culture, history, art, nature and sport activities. It is your time to get creative! Activities can include parties, company visits, trainings, or what about sailing, hiking, camping and why not even food tasting!

Participants: 8 – 30
Time: December 21′ – March 22′

Price: Max 100€
Leader: Rana Dikmen

What do you need to organise?

  • Food, Transportation and Accommodation for all participants
  • Daytime and Evening Activities
  • Introduction to ESTIEM and Introduction to your country, culture and language
  • Reflection/Feedback session for the event
  • ESTIEM spirit!

During the process of organising, you will have the full support of the Activity Week leader and the Vice President of Activities.

How to apply?

Application template can be found here ! Your application should include:

  • Your motivation to organise this Activity Week
  • Description of the event topic
  • First draft agenda
  • Detailed description of activities
  • Accommodation and logistics
  • Proposed dates of the event and the maximum number of participants
  • First draft budget and estimated participation fee

If the corona regulations/restrictions don’t allow an international event, a national/regional activity week can be also organized, but it has to still ensure the intercultural part of the event.

Please submit your complete application through the Event Organization Form below, anytime but at least 2-3 months before the event would take place.




Apply now!


Europe3D

Europe3D gathers students from all around the world with different backgrounds to overview a country within 3 distinct dimensions –Politics, Economy and Culture– while spreading open minded ESTIEM spirit and raising Intercultural Awareness. Europe3D events aim to give its participants a better understanding of our cultural differences by experiencing together in a friendly atmosphere – while learning 3 dimensions of the hosting country by lectures, trainings, debates, workshops, cultural activities, and more.

Participants:  25 – 30
Time: January – March 22′

Price: Max 95€
Leader: Fabian Czilwa

Europe3D events gathers students from all around the world in a 6-7 days seminar series where the participants get to learn and experience the host country within 3 distinct dimensions - Politics, Economy and Culture- while spreading open minded ESTIEM spirit and raising Intercultural Awareness. Europe3D events aim to let the participants have a unique experience within a multicultural environment by accepting not only ESTIEM members but also accepting external students with different backgrounds, in any study fields.

What do you need to organize?

  • Food, Transportation, and Accommodation for all participants during the event. Participants can be hosted, stayed in a hotel/hostel, or both.
  • Lectures during the day on politics and economy (about 2 lectures for each dimension, could be given by professors or students).
  • Politics and economy related activities (interactive sessions like debates, discussions, roundtables, games, etc.)
  • Institutional visits (government, parliament, economic chambers, company visits/workshops, business seminars, etc. anything involving politics and/or economics).
  • Cultural visits (city tour, museums, theaters, landmarks, historical places, etc.)
  • Cultural activities (dance lessons, cooking classes, language courses, city games, etc.)
  • Classroom for the lectures, working materials for the Intercultural Awareness Training (ICAT).
  • Positive attitude, lots of Panda and ESTIEM Spirit!!!

During the organization process you will have the full support of the Europe3D Leader and the Europe3D Team. And we have a strong Organizers’ Toolkit which will help you a lot with covering the dimensions.

Additional Required Documents:

  • Motivation and a short information of the Local Group, former experience about organizing Europe3D/Cultural events if there is any.
  • Information about the event (how you want to present the 3 dimensions and how you expect the event look like).
  • Information about the place you would like to host participants (hosted, hotel/hostel, or both).
  • Draft budget.
  • Any new ideas you might want to implement during the event.

 

Note: Draft Agenda must include a 3-4 hours slot for the ICAT on the first day, 1 hour slot for the reflection session on the last day and 1 evening for the International Night.

Any questions or doubts in your mind, don't hesitate to approach the Europe3D Leader Fabian Czilwa via leader.Europe3D@estiem.org.

If you are thinking about applying, please let us know beforehand!

If you are interested in organizing a national Europe3D event it is also possible, approach the Europe3D Leader for further information.

 




Apply now!


Language Programme

Language Programme, with its online and offline offerings, aims to contribute to the language learning skills of ESTIEMers; it implements language-based activities to other events and creates a language lead culturally diverse environment.

Language Programme Event Open Call will publish soon!

Participants:  10 – 15
Time: September 21′ – January 22′

Price: Max 95€
Leader: Zeynep Ilba

What is a Language Course:

Language Programme aims to raise awareness and the importance of multilingual communication between IEM students while encouraging language learning within the ESTIEM framework. Language Courses, which are intensive language learning events that can last 7 days (arrival day + 5 language lessons days + departure day) or up to 14 days (arrival day + 10 language sessions days + 2 rest days + departure day). The aim of the event is to provide participants the opportunity to improve  their level of writing, reading, speaking and listening skills in that host language, while practising in an immersive environment that will help them learn.

Language Course: Let’s Learn…! aims to help those ESTIEMers that would like to learn a new language or improve their skills of a certain language up to an advanced level. The beginner level Language Course should be an intensive course that would teach participants the basics of one language in an easy going and fun environment. The advanced level Language Course is aiming to perfect the skills of a learner.

In case you would like to organise English Language Course, then the course should be focused on technical and business vocabulary, formal speaking and writing and other features of levels B2-C1.

What needs to be organized by LG:

  • Host the event for 7-14 Days;
  • Accommodate, if possible with local students to help participants practice the language even more, and feed up to 15 Participants;
  • Lectures during the day (5-6h) delivered by a teacher or language students soon-to-be teachers;
  • Language related activities during free time, engaging the participants in the language, such as interactive city tours with challenges, team-building activities…
  • Implement Language Buddy System in the event.

 

Language Programme will be there to provide all you might need and help you throughout the application and organising process.

How to apply

Your application should include:

  • Draft agenda
  • Draft Budget and Participation fee proposals
  • Possibilities of finding teachers for the lessons and place for the lessons
  • Examples of possible Language related Activities
  • Accommodation proposals

If you are interested in organizing Language Course sumbit  your application through the Event Organization form below.

p.s. Our preference is to organize an offline event if COVID-19 allows us to do so; but if the situation is not suitable with the pandemic, you can approach the leader via email to organize an online Language Course Event or Language Voyage Event.

Thank you 🙂

 




Apply now!


LOCAL GROUP EXCHANGE

Exchange

LG Exchange is an ESTIEM service that occurs by visits of LGs to other LGs with a following return visit which facilitates them to share their cultures, knowledge, experiences and strengths between each other while having fun in a sincere environment.

Participants:  25 – 30
Time: May – July 21′

Price: Max 95€
Leader: Ipek Sel

What is LG Exchange?

 

LG Exchange is an ESTIEM service that occurs by visits of LGs to other LGs with a following return visit which facilitates them to share their cultures, knowledge, experiences and strengths between each other while having fun in a sincere environment.

What do you need to organize?

  • Food, transportation, and accommodation for all participants during the event. Participants can be either hosted or put in a hostel, or both.
  • Get2Know games in the first day of the event.
  • Cultural visits (city tour, museums, theaters, landmarks, etc).
  • Lectures about culture and language in one day of the event.
  • If needed (in the case of most of the participants are newbie) ESTIEM Talks session
  • International night and gala dinner

During the process of organizing, you will have the full support of LG Exchange Leader and LG Exchange Team.

 

How to apply?

 

You can apply from the LG Exchange Opportunities Page ... If you already find a LG to make an exchange, just send an e-mail to support.lgx@estiem.org . We will turn back to you in the shortest time and help during the organization process. Moreover, you can apply for online and offline exchange.

Any questions or doubts in your mind, don’t hesitate to approach us from support.lgx@estiem.org.

Personal Development Department

BrainTrainer

BrainTrainer

BrainTrainer is a training-based service that provides high-quality experiences while aiming to develop certain soft skills, each time an event is being held. Throughout one week, when the event is physical, or a couple of days, when the event is online, the learning by doing principle takes a major role, and participants are given the chance to work in an intercultural environment.

Participants: 15 – 20
Time: December 21′ – March 22′

Price: Max 95€
Leader: Petra Maria Kantartzi

What is BrainTrainer?

BrainTrainer is a training-based service that aims to help ESTIEMers grow on a personal level, while developing their soft skill knowledge.

 

Local Groups should…

  • Come up with a soft skill area that they would like to focus on during the event (if you are having trouble finding a topic you can look at the previous events on the portal or you can even approach me);
  • Create a draft agenda of the event;
  • Plan leisure and evening activities;
  • Decide what kind of trainers are going to deliver the training sessions (ex.ESTIEM trainers, external trainers, etc.); 
  • Organize accommodation, food, and transportation for all the participants and the trainers (if the event is physical);
  • Ensure that all health measures are taken due to the pandemic (if the event is physical).

How to apply for a BrainTrainer Event

To apply for a BrainTrainer event, please fill the G-Form and attach an additional document that will include…

  • An introduction to your Local Group and its history;
  • The soft skill area that you would like to focus on;
  • Suggestions for training sessions, if you have any;
  • A draft budget of the event (if participation fee is applied);
  • Information about the accommodation, city, university, and place that the training sessions are going to take place in (if the event is physical);
  • Information about the current pandemic situation in your country (if the event is physical);
  • Details on how the safety of the participants will be ensured due to the pandemic (if the event is physical).

Application Period

Please submit your application at least two months before the dates you want to hold the event.

If interested, please submit your application through the Event Organization form below. You can always approach me with any questions via email to leader.braintrainer@estiem.org or through WhatsApp on number +306972171470 anytime.




Apply now!


Summer Academy

Summer Academy creates a space away from the usual lives of participants where an experienced Academic Leader guides ESTIEMers by challenging their mindsets and guiding them to widen their perspectives on their own lives.It is a unique event that  creates strong bonds between ESTIEMers on a deeper level.

That is why whether it is Summer,Autumn,Spring or Summer Participants get the chance to have a “Summer vacation” from their everyday obligations, a vacation where they get the chance to develop professionally,personally WHILE having fun and creating unique bonds with other fellow ESTIEMers.

Participants: 8 – 16
Time: March 22′ – April 22′

Price: Max 120€
Leader: Soumaya Afilal

What does a Summer Academy Event concretely look like ?

During a Summer Academy event we aim to bring a group of 8-16 students together in a secluded area to engage in open discussion, group work, debate and private study under the guidance of a senior Academic Leader. During a period of one to two weeks, the students deepen their self-awareness while receiving education in relevant topics for Industrial Engineering and Management . One of the most unique characteristics of Summer Academy events are the tight bonds formed between the participants, due to the environment of sharing and deep, focused learning.

Summer Academy surprises its participants with its feeling of peace, trust and silence. Participants may expect deeper self-awareness, self-growth and life-long friendships.

 

What do you need to organize?

  • It is crucial to be accommodated together in a remote location where participants can enjoy calm and peaceful atmosphere (house in a remote location, in the outskirts of the city would be the perfect option)
  • It is also preferable to have a suitable working room for sessions and a kitchen for self-catering where participants could  cook for themselves.
  • Local organizers will be responsible for acquiring accommodation ,food ingredients for the participants and transportation from the meeting point to the House.
  • The Budget should contain the Professor's flight ticket
  • Before the event local organizers will be communicating with participants providing them with necessary information.

Why should your LG apply?

  • Easy to organize – all the content of the event will be prepared by  the Academic Leader.
  • “No organizers” – the main organizers from your LG are counted as participants, along with other international participants .Everyone is cooking together, cleaning together and participating in each session/ activity.
  • Support from the Summer Academy Team throughout the WHOLE process of the event before,during and after the event itself.

How to apply?

Application should cover following topics:

  • Dates when your LG can organise the event
    • Prediction of the budget:
      • Income: participation fee+sponsors 
      • Expenses:(Academic Leader’s tickets,accommodation,food,transportation,activities.
  • Proposal for accommodation and location (provide pictures of the house if possible)
  • Motivation 

Please submit the application through the Event Organization form below until 10th February 2022

 

If you have any questions or hesitations, please, text  the leader Soumaya AFILAL +32494251429 or email her via leader.sac@estiem.org . Also we highly recommend you to approach us before sending the application, so that the Summer Academy Team can help you choose the best location and accommodation and give suggestions about the budget and answer any of your questions.




Apply now!


Central ESTIEM

Training New Trainers

A TNT is an event where motivated ESTIEMers take their first steps becoming trainers who contribute to the network being a bridge between knowledge and ESTIEMers! New generation of trainers will receive training sessions from expert trainers on the fundamentals of training delivery.

TNT Event Open Call will publish soon!

Participants:  14 Participants & 4 Trainers
Time: February 22′

Price: Max 90
Leader: Sude Yılmazatilla

Organizing a Training New Trainers event is a great way for your LG to leave its mark in ESTIEM! Trainers generation from your TNT will develop many ESTIEMers all around Europe in the upcoming years, thanks to you!

 

What is expected from the Local Group:

  • Host the event for 7 days (2 arrival/departure days+ 5 training days). (+ extra days for trainers)
  • Providing accommodation, food, and transportation for 4 trainers and 12-14 participants, ideally accommodated together. A great option would be a remote location (Depending on your LG). Also, covering participation fee off trainers would be highly appreciated 
  • Provide training rooms and equipment for 5 full training days (2-4 adequate rooms, flipcharts, markers, post-its, internet access, printer, beamer, etc.)
  • Organize some relaxing free time activities such as city tour and chill nights
  • Be both on time and flexible with possibly extending sessions
  • Show ESTIEM Spirit both to participants and possible external trainers

 

Why organize a TNT?

  • Last TNT was in 2019, -so as you can imagine, there will be lots of motivated ESTIEMers who will want to participate so there won’t be problems with finding participants
  • Your LG will be the one who observes the growth of the new generation of trainers
  • Network opportunity for your LG with experienced ESTIEMers and a trainer generation
  • A chance to organize an offline event with motivated ESTIEMers who can also motivate your LG members.

 

How can you apply to organize a TNT?

Please submit the application through the Event Organization form below until 30 September 2021! 

 

If you have any questions or comments, don’t hesitate to approach me via sude.yilmazatilla@estiem.org or +905369301341.

 

Don’t miss this opportunity to host one of the most epic events in ESTIEM. 

Waiting for your applications:)

 

Let’s learn, share and grow together!




Apply now!


ESTIEM360

ESTIEM360 is an event focused on creating awareness about ESTIEM, spreading the ESTIEM Spirit and introduce ESTIEMers to Central ESTIEM. The idea is to give an overview of ESTIEM and what the network has to offer, during the event. 

Participants:  15
Time: October – December 21′

Price: Max 90€ (Offline)
Leader: Luis Silva

The event consists of diverse activities, like presentations (given by us), working groups, training sessions, etc, all based on different entities of ESTIEM. Other than organizing high quality and fun activities, the organizing Local Group should try to spread ESTIEM spirit and raise awareness about what our organization has to offer.

 

During the whole preparation, the ESTIEM360 coordinator will provide all the entities’ information and help you to figure out the best workshops, case studies and activities to have during the event!

 

What do you need to organize?

  • Food, Transportation, and Accommodation for all participants.
  • A room equipped with presentational materials where the sessions will be held.
  • Preferably experienced ESTIEMers* (travelers, people working on central ESTIEM, alumni also...) or enthusiasts who are willing to deliver the presentations about entities 
  • Daytime (presentations about entities and activities/ workshops that can best represent them) and Evening Activities.
    The LG is free to come up with their own activities also!!
  • Wish to share the ESTIEM spirit!

* Recommendation: It might be beneficial to have some people knowledgeable about the central ESTIEM to deliver the sessions.

 

Previous offline editions: 

Eindhoven, 7th-14th January 2019;

Novi Sad, 3rd-9th December 2019;

Example of an agenda

Do you need more details?

Please, check the document BPD ESTIEM360 Event Flow.

 

How to apply:

Fill out the application form below until 5th of September.

Your application should include:

  • Short introduction of your LG,
  • Preferable dates for organizing the event,
  • Draft agenda (for 5 working days),
  • Draft Budget (best and worst-case scenario) and Participation fee proposals,
  • Accommodation proposals,
  • Short explanation of sessions,
  • Any new ideas you might have regarding the event.

If you have any questions or doubts regarding the event or the organization, please feel free to send an email to 360coordinator@estiem.org or approach Luís on WhatsApp: +351 929 248 876




Apply now!


The event consists of diverse activities, like presentations (given by us), working groups, training sessions, etc, all based on different entities of ESTIEM. Other than organizing high quality and fun activities, the organizing Local Group should try to spread ESTIEM spirit and raise awareness about what our organization has to offer.

 

During the whole preparation, the ESTIEM360 coordinator will provide all the entities’ information and help you to figure out the best workshops, case studies and activities to have during the event!

 

What do you need to organize?

  • Activities and workshops about entities and that can best represent them (The LG is free to come up with their own activities also)
  • Night activities, team building activities
  • Wish to share the ESTIEM spirit!

* Recommendation: It might be beneficial to have some people knowledgeable about the central ESTIEM to deliver the sessions.

 

Previous online editions: 

Porto, 9th-26th February 2021;

Liege, 23rd-25th April 2021;

Example of an agenda

Do you need more details?

Please, check the document BPD ESTIEM360 Event Flow.

 

How to apply:

Fill out the application form below until 5th of September.

Your application should include:

  • Short introduction of your LG,
  • Preferable dates for organizing the event,
  • Draft agenda (recommended 2-3 days),
  • Short explanation of sessions.

If you have any questions or doubts regarding the event or the organization, please feel free to send an email to 360coordinator@estiem.org or approach Luís on WhatsApp: +351 929 248 876




Apply now!

Local Responsible Forum

Local Responsible Forum (LR Forum) is an event for current and future Local Responsibles, which gives them the chance to get all the vital skills of an LR to lead and develop their Local Groups through gaining valuable knowledge from active and experienced ESTIEM trainers. It also provides the opportunity to improve the network among LRs by building new friendships and sharing personal experiences.

LR Forum Event Open Call will publish soon!

Participants:  16 Participants & 4 Trainers
Time: November – December 21′

Price: Max 80
Leader: Esin Rathert

What is Local Responsible Forum?

Central ESTIEM organises this event to offer Local Responsibles or soon-to-be LRs the opportunity to work on their skills in different topics related to the position of an LR. Also, they have the chance to benchmark and learn from each others’ experiences. During this week, there will be different training sessions delivered by experienced and motivated ESTIEM trainers to provide LRs with relevant tools to strengthen their position inside the LGs. While working on their soft-skills, they will also be able to share their own knowledge and perspectives.

LR Forum is a great opportunity to get in contact with other active ESTIEMers and LRs. This enables the network to gain strength as the LRs will build friendships and create a sense of community.

 

What do you need to organize a Local Responsible Forum?

  • Food, transportation and accommodation for all participants
  • Training Materials
  • Interesting Evening Activities
  • Covering the Trainers needs and costs
  • 2 rooms at university
  • COVID Safety Requirements

How to apply for a Local Responsible Event?

In order to submit your application, please fill out the Event Organization Form below and send a mail to leader.mc@estiem.org or esin.julia.rathert@estiem.org and vp-activities@estiem.org an application letter until the 15th of September.

If you need any questions, comments and requests feel free to approach me via esin.julia.rathert@estiem.org or +905347280723.

Note: The event may be held in a hybrid or an online format depending on the development of the pandemic and regulations issued by authorities.




Apply now!


Coordination Meetings

Coordination Meeting is an ESTIEM Event which is held for active members of ESTIEM Entities and also for the people who would like to get active. Coordination Meetings are organized by the central team, for them to get together to work on the development and improvement of a specific entity.

Participants:  6 – 30
Time: November 21′ – January 22′

Price: Max 50
Contact: Helin Ergezer

In the button below you can find the spreadsheet for the Open Calls of the ESTIEM Entities.

  

What do you need to organize a Coordination Meeting?

  • Food, Transportation, and Accommodation for all participants during the event. Participants can be hosted, stayed in a hotel/hostel, or both.
  • Working/Training Materials (Flipcharts, markers, post-its, etc.)
  • Working Session Rooms/Places at the University.
  • Evening/Night Activities.
  • COVID Safety Requirements.

If you are interested to organize any of the Coordination Meetings, contact the Vice President of Activities Helin Ergezer via vp-activities@estiem.org

  



Open Calls Spreadsheet


Coordination Meetings

Local

Participants:  7 – 30
Time: September – January 21′

Price: Max 50
Contact: Helin Ergezer

Your Event Idea

Participants:  8 – 50
Time: December 21′- March 22′

Price:  Max 95
Contact: Helin Ergezer

What does "Your  event idea mean"?

Quite simple:

If your LG and you have an idea for an event, that is so far not covered by the departments/services that we have in ESTIEM, you can apply with this event as a new idea! 

What will you need to brainstorm about?

  • Name of the event
  • Theme of the event
  • Goal of the event
  • Duration of the event
  • What makes it new regarding the events we already have

That's the first step to make your new event idea happen. Please send this then to vp-activities@estiem.org

If you have any questions or doubts don't hesitate to approach helin.ergezer@estiem.org !

Short Online Activity

Short Online Activities can be organised from now on. As explained below, a service, a committee or a LG will have the opportunity to apply for them in the following areas: Academic, Career, Intercultural, Personal and others. Please follow the process as described below! And if COVID-19 allows the organization of physical events again, this type of activity will need to be reevaluated.

Participants: 10 – 100  
Time: December 21′ – March 22′

Price: 0€
Contact: Helin Ergezer

How to apply?

Criterias for online sessions/activities on the portal:

  • Open for every ESTIEMers
  • Duration of at least 2 hours
  • Connected to a Service, a Committee or a Local Group
  • Have a specific topic/content which is related to the offers of ESTIEM 

→ Not only drinking evenings for example

→ More concrete Guidelines for the Intercultural content: 

  • Every Session needs to have a certain topic where the consumption of alcohol is not the main value given there. Moreover, sessions focusing only on drinking alcohol are out of the evaluation process. There needs to be a high focus on exchanging and discussing cross cultural topics or a deep dive into the respective content on a cultural level.

You can apply for a short online activity in one of these areas: 

  1. Academic content
  2. Career content
  3. Intercultural content
  4. Personal content
  5. Other content

In order to get your online activity on the portal, it needs to fulfill the requirements stated above. 

Please fill in the form in order to submit your application.

If you have any questions, please email the respective Department Coordinator or vp-activities@estiem.org, we are happy to help!

The Vice President of Activities is making the last decision of putting the online activity on the portal. And as this is the first trial, please keep in mind that we may need to adapt the criterias in the future, to define the process better.




Apply now!


Next open call will be out in:

  • 00Days
  • 00Hours
  • 00Minutes
  • 00Seconds

Useful documents for the organization of an event:

The Online Event BPD gives tips and tricks on the organization of offline events
The Online Activity Toolkit provides various activities for online events

The Offline Event BPD will give tips and tricks on the organization of offline events
The Offline Activity Toolkit provides various activities for online events

And don’t forget to AIM HIGH!

Contact us!

For any questions about the Event Open Calls, approach Helin Ergezer, Vice President of Activities!

You can also check the ESTIEM website here