ESTIEM

Leadership Open Calls, june-july 2022

18/06/2022 – 01/07/2022

Leadership Positions in ESTIEM

A leadership position is a great experience and will give you a year full of learning moments and memorable achievements. This is an amazing opportunity to step up and to make a difference in ESTIEM. 

As Leaders you are expected to

Share the ESTIEM Mission, Vision and Values

Strive for the development of new ideas in your field of work and within ESTIEM

Work along with a Board Responsible and report your progress

target

Set and achieve Goals throughout your mandate

document

Prepare a handover at the end of the mandate

Application Process


Application Process

There are different types of leadership positions in ESTIEM. During the months of June and July, ESTIEMers can apply to positions that are appointed by the Board, such as Committee Leader, Task Group Leader, Regional Roordinator and Department Coordinator. In order to apply for any of these positions, there will be two application rounds.

First Round: The application deadline is the 1st of July. To apply to any position, send a document before the 1st of July with your written motivation and past experiences. In addition to this, submit an One Year Strategic Plan (OPSP) with your goals for the year – feel encouraged to read the Best Practice Documents (BPDs) or previous OPSPs. Keep in mind that these are goals written prior to the handover. You will have the opportunity to update it once the year starts!

Goal setting tool – OPSP template – here
How to write your OPSP Guidelines – here

Second Round: In order to create more awareness of the vacant positions within the network, there will be two rounds of applications. This means that the second round will consist of all the positions without any applications. This way declined applicants and other interested people still have the time to apply for the vacant position(s).

Apply for today!

Deadline 1st Round Leadership Applications

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Committee Leader

As a Committee Leader, you are responsible for leading a committee within ESTIEM. Committees in ESTIEM are there to support the Board with their tasks to support the workload of a Board Member. You are expected to:

  • Fulfill the mission of the Committee
  • Develop the Committee and keep the Committee sustainable
  • Coordinate and monitor the Committee
  • Work together with an international team

This function gives a great opportunity for ESTIEMers to lead an entity and gain leadership experience. 

“Increase awareness and recognition of ESTIEM towards IEM Europe and bring value to the network, by representing ESTIEM in external contexts, facilitating existing collaborations and establishing new collaborations with other organisations.”

As the Ambassador, you will have the opportunity to attend events different from ESTIEM events, be in close contact with the Board and a lot of ESTIEM entities and expand your network of contacts while developing your presentation skills and communication skills.

Main Responsibilities

  • Ensure the representation of ESTIEM at relevant external events and that the learnings take from ESTIEM from that event are shared with the network
  • Invite externals to ESTIEM events, in collaboration with the leaders and Local Group responsible for the respective event
  • Promoting external opportunities among ESTIEMers
  • Facilitate knowledge sharing with other NGOs
  • Getting new partner NGOs for ESTIEM, according to its needs
  • Ensure the proper visibility of our partner NGOs within our network

For more information about the role of an Ambassador, please visit this document.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Support ESTIEM to make the decision-making more fact-based in order to help the organisation move forward, while supporting ESTIEMers in their professional development. “

As the leader of the Analysis Committee you will responsible for making use of ESTIEM’s data. You will coordinate the development of Dashboards and work together with the board or other entities to enable them to make use of our data. During your leadership journey you will not only learn a lot about working with data but also gain profound knowledge on Tableau, one of the leading BI-Tools in the world.

Main Responsibilities

  • Working on current databases and visualizing them on Tableau
  • Supporting relevant decisions based on data visualization (dashboards on tableau)
  • Offering support for ESTIEMers who are willing to learn analysis tools and to work with data.

For more information about the Analysis Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“The Corporate Relations Committee is responsible for creating and developing academic and corporate partnerships that will contribute with value and support to the network.”

As the Corporate Relations Committee Leader, you will be involved with the institutional and corporate partners of ESTIEM. You will have a chance to gain experience in creating and maintaining sustainable partnerships.

Main Responsibilities

  • Acquiring new partners (institutional or companies)
    • Monetary (to financially support ESTIEM)
    • Value adding (company workshops/trainings that add value to development of ESTIEMers)
  • Keep good relations with the current partners (Customer Relationship management)

For more information about the Corporate Relations Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Event Quality Task Group aims working towards having a standardized Events’ quality improvement system, and consistent quality in ESTIEM events.”

Disclaimer: With the evaluation of the 33rd Board, the Event Quality Task Group has been adjusted as the Event Quality Committee. The mission will be adjusted to fit the mission of a committee, but the areas of work will remain the same.

As the EQ Leader you will be working on different aspects of event quality, analyzing and developing the quality in ESTIEM events, and coordinating the Event Quality team.

Main Responsibility Areas

  • Event Organization
  • Expectation Management
  • Event Quality Aspects

For more information about the Event Quality Committee (formerly known as Event Quality Task Group), please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Support the Board in the application of a Grants opportunity for ESTIEM.”

Disclaimer: With the evaluation of the 33rd Board, the Grants Task Group has been adjusted as the Grants Committee. The mission will be adjusted to fit the mission of a committee, but the areas of work will remain the same.

As Grants Committee Leader you will work on the obtention of European grants in order to financially support ESTIEM. Next to that, most European Grants give an overview of how ESTIEM is doing as an European Youth Network. Thus, you will be responsible of providing ESTIEM with this valuable insights.

Main Responsibilities

  • Research Grant possibilites (event-based or structural)
  • Apply for relevant European Grant(s)
  • Evaluate the results and how ESTIEM is aligned with European Youth Goals

Interested? Don’t hesitate to send your application to board@estiem.org.

“Support all central ESTIEM entities in recruiting, onboarding, managing and developing their team members by facilitating recruitment processes, assessing stability and providing opportunities for development.”

As the name suggests, the Human Resources Committee is involved with all the people working in Central ESTIEM. This position will provide you the rewarding opportunity to not just improve the organization as a whole but also the individual members in Central ESTIEM you work alongside. 

Main Responsibilities

  • The Recruitment Processes of Central ESTIEM (GetActive! Page, GetActive! Chats, etcetera)
  • Onboarding (Making the newly recruited people familiar with ESTIEM’s working culture)
  • Development of entity members (e.g. through Training)
  • Understanding the motivation of Central team members (Team Members Assessment)
  • ESTIEM360 (the event that allows people to experience ESTIEM in +- one week by providing a full overview of the network)
  • Training Next Leaders (the event designed for helping the future leaders of ESTIEM)

For more information about the Human Resources Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Ensuring that ESTIEM can fully serve its members in helping them be their truest and most amazing selves by providing them a modern, stable and easily maintainable and upgradeable portal that works well on all platforms.”

As the ITC Leader, you will have a significant role in managing ESTIEM’s IT  infrastructure while developing your own skills and competencies in this field.

For more information about the Information Technology Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Curate the knowledge and ensure its usage by facilitating knowledge sharing in ESTIEM.”

As Leader of the Knowledge Facilitaiton Committee you will be responsible for sharing the knowledge that is available in the network. It is important that all relevant information is documented in the right place.

Main Responsibilities

  • The knowledge management structure in ESTIEM
  • Organizing information and knowledge by storing it and managing its visibility
  • Providing incentives for knowledge sharing and promoting a sharing culture in ESTIEM
  • Administration of tools (Elium, Wordrpess, Shared Drives)

For more information about the Knowledge Facilitation Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Members Committee aims to assure every association is following ESTIEM’s Membership Regulations by monitoring and supporting Guests and Observers on their way to Membership and controlling the activeness of our Members while analysing new growth opportunities.”

As the Leader of the Members Committee, you have the opportunity to bring ESTIEM into new countries and new students lives, lead a team of passionate people, try out new things, generate ideas and influence the future of the Local Group field in ESTIEM while developing yourself and your leadership skills.

Main Responsibilities

  • Monitoring Local Group Requirements
  • Coordination of all the positions within the committee
  • Application deadlines: Assuring Membership Regulations are followed and sending open calls within time before every Council Meeting
  • Close monitorization of Guest and Observer Local Groups’ activity and providing constant support
  • Analyzing new growth opportunities by looking for potential new associations to join ESTIEM and managing incoming requests from interested stakeholders
  • Collaborating with the Regional Coordinators to monitor and support each LG and leading multiple projects in this area (LR Onboarding, LR Forum, Firepit Sessions, LG Innovation Project etc.)
  • Being involved in the Local Group Support Strategy

For more information about the Members Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Provide insights on IEM through conduction of research projects and management of partnerships, in order to connect and inform the stakeholders in IEM Europe.”

As the PDC Leader, you will have the opportunity to have an impact in IEM Education, interact with various IEM Europe stakeholders and learn about how the research world works.

Main Responsibilities

  • Coordination of the core team, which will be responsible for conducting various and diverse projects, aligned with their interests, to contribute to the understanding and development of IEM in Europe. Some examples of these projects can be: running educational campaigns, supporting international research, conducting surveys on IEM and organising Zooming In.
  • Coordination of the Event Based Partnership Team, which will be responsible for all the tasks related with the organisation and promotion of these events.
  • The creation and coordination of research groups. The research groups will consist of a group of IEM Students recruited for a specific research project aligned with the committee’s mission. This project can be developed only inside ESTIEM, or in collaboration with Academic Partners.

For more information about the Professional Development Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“The Public Relations Committee aims to maintain the ESTIEM brand by creating and publicizing the necessary brand materials for this purpose and to support entities and local groups in order to increase the recognition of ESTIEM to its stakeholders.”

As Public Relations Committee Leader you will work on the betterment of the Brand and image of ESTIEM; and work closely with the Vice President of Public Relations while having the chance to develop your own leadership and PR related skills.

Main Responsibilities

  • Improving the working processes of the committee
  • Coordinating and supporting the team
  • Working on the PR strategy
  • Managing ESTIEM’s social media channels
  • Collaborating with other entities inside the organization
  • Creating PR-related development opportunities for your team and the whole network

For more information about the Public Relations Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Connect, educate, and support ESTIEM in the making of initiatives relevant to Social and Environmental Responsibility.”

As SERC Leader you will work on increasing awareness about Social and Environmental Responsibility and have an impact to the outside world.

Main Responsibilities

  • Coordinating and supporting the team
  • Finding new impactful collaboration opportunities
  • Facilitating internal and external communication of the committee

For more information about the Social and Environmental Responsibility Committee, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

“Trainers Community provides training sessions to ESTIEMers to help their personal and professional development while supporting the future growth of the community.”

As the TC Leader, you will have a chance to work with dedicated trainers and takes care of the operational tasks to sustain and develop the community.

Main Responsibilities

  • Supporting the future development of current trainers and organizing Training New Trainers
  • Developing internal and external training opportunities
  • Working to increase the quality of training sessions
  • Increasing the awareness about training culture in the Local Groups and encouraging trainers to deliver on a local level
  • Develop, implement and improve a structure to support the above

For more information about the Trainers Community, please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Department Coordinator

The Department Coordinator has been brought into life to facilitate the work in the Department. The Department Coordinator makes sure that the current Services can work as smoothly as possible. Next to that, the Department Coordinator stimulates innovation in the Department by introducing new value-adding initiatives in line with its Mission.

Main Responsibilities

  • Removing all obstacles for the members of the Department
  • Nurture new initiatives
  • Support the Leaders and team members of the current Services

Being a Department Coordinator gives a great opportunity for ESTIEMers to grow further and gain managerial experience with a more strategic perspective.

Mission: Provide non-formal complimentary IEM content based on students’ needs and current developments in IEM, through advanced courses delivered by professionals, and support the research & development in the IEM field by actively taking part in discussions and activities.

Services inside the Department: Vision, Lean Six Sigma and Academic Days

For more information about the Academic Development Department , please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Mission: Offer opportunities such as events, competitions and programmes focused on preparing students for a specific career field, by developing a related set of skills that will get them a competitive advantage.

Services inside the Department: TIMES, businessbooster and Be X for X Days

For more information about the Career Development Department , please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Mission: To take action within the culturally diverse environment in ESTIEM in order to foster mutual understanding among ESTIEMers and improve coexistence and communication in Europe.

Services inside the Department: Europe3D, Local Group Exchange, Language Programme and Activity Week

For more information about the Intercultural Development Department , please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Mission: Allow ESTIEMers to develop their capabilities and potential by providing physical, cognitive, and emotional development opportunities.

Services inside the Department: Summer Academy and BrainTrainer

For more information about the Personal Development Department , please visit this page.

Interested? Don’t hesitate to send your application to board@estiem.org.

Regional Coordinator

Regional Coordinators are the link between Central ESTIEM and Local Groups and all LGs themselves. Regional Coordinators strive for connecting Local Groups and enable their development, through communication and collaboration. As Regional Coordinator, you are responsible for the communication and collaboration between LGs, for monitoring the state and needs of the LGs and for supporting the LG with tools by providing different opportunities. As the entities which are working closely with Local Groups, you will be working closely with Members Committee and the collaboration will be essential.

In addition to the document and OPSP with your goals for the year, submit a small PowerPoint presentation that will be evaluated by the Local Groups of your Region!

Local Groups in the Region: Auvergne, Budapest, Darmstadt, Graz, Grenoble, Kaiserslautern, Karlsruhe, Lausanne, Lyon, Munich, Vienna

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Belgrade, Bucharest, Moscow, Nis, Novi Sad, Rijeka, Saint Petersburg, Skopje, Sofia, Targu Mures, Zagreb

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Ankara-Bilkent, Ankara-METU, Famagusta, Istanbul-Bogazici, Istanbul-ITU, Istanbul-Yildiz, Izmir-DEU, Izmir-Economy, Piraeus, Xanthi

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Gothenburg, Helsinki, Karlstad, Lappeenranta, Linkoping, Lulea, Lund, Oulu, Stockholm, Tallinn, Tampere, Trondheim, Vaasa

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Berlin, Braunschweig, Bremen, Dresden, Gdansk, Hamburg, Ilmenau, Krakow, Kyiv, Minsk, Poznan, Warsaw 

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Aachen, Brussels, Delft, Dortmund, Eindhoven, Groningen, Liege, Paderborn, Siegen

Interested? Don’t hesitate to send your application to board@estiem.org.

Local Groups in the Region: Aveiro, Barcelona, Calabria, Cartagena, Coimbra, Lisbon, Madrid,  Milan, Minho, Porto, Seville

Interested? Don’t hesitate to send your application to board@estiem.org.

Task Group Leader

Task groups support the board but are limited in time, since they have a concrete project or objective at hand. Basically a Task Group is focused on a specific task and it will be dissolved after finishing that task

Being a Task Group Leader is a great opportunity to contribute to the development of entities in ESTIEM and to further develop your organisational and leadership skills. 

“Establish a direct connection between ESTIEMers and companies in order to increase the interaction for job opportunities.”

ESTIEM Hunt appeared because of the need to keep on pursuing the Vision of the network and filling the gap between students and companies. It was organized to establish a direct connection between ESTIEMers and companies in order to increase the interaction for job opportunities. Also, it had the final purposes of increasing the knowledge about international recruitment and providing an opportunity for networking between students.

Main Responsibilities

  • Partnerships (Acquiring valuable companies)
  • Company Communication
  • Agenda of the Event
  • Promotion of the Event

Interested? Don’t hesitate to send your application to board@estiem.org.

“This initiative aims to equip students with highly relevant soft and hard skills in data-related fields. We fight the digital skill gap to shape students into data competent professionals that facilitate the decisions of the future.”

As the leader of this task group, you will be the coordinator of the development of the course “Visual Storytelling with Data”. A course with focus on data visualization and storytelling with Tableau. The development of the course is in its final stage already. By continuing to work with the instructor of the course, ESTIEM Alumnus Bart Jutte, you will be responsible for coordinating the completion of the production of the course to develop a ready-to-launch product. On this journey you will not only make valuable connection, but also get the opportunity to dive deep into the data field yourself.

Interested? Don’t hesitate to send your application to board@estiem.org.

Disclaimer: Currently under revision!

The Local Group Support System Task Group (LGSS TG) was started in 2018 with the aim of creating a “support system for Local Groups’ development, with a customized, project-based approach, focusing on Local Groups willing to be rescued”. As this system is already created and implemented, it is now needed to evaluate the success of the system so far and understand how and if this system should continue. Therefore, the LGSS TG is currently under revision. If you have any ideas on how to improve the LGSS, or if you would like to share your vision for this entity with the Board, don’t hesitate to approach a member of the 33rd Board individually or write an email to board33@estiem.org.

Task Group Leader

Task groups support the board but are limited in time, since they have a concrete project or objective at hand. Basically a Task Group is focused on a specific task and it will be dissolved after finishing that task

Being a Task Group Leader is a great opportunity to contribute to the development of entities in ESTIEM and to further develop your organisational and leadership skills. 

“Establish a direct connection between ESTIEMers and companies in order to increase the interaction for job opportunities.”

ESTIEM Hunt appeared because of the need to keep on pursuing the Vision of the network and filling the gap between students and companies. It was organized to establish a direct connection between ESTIEMers and companies in order to increase the interaction for job opportunities. Also, it had the final purposes of increasing the knowledge about international recruitment and providing an opportunity for networking between students.

Main Responsibilities

  • Partnerships (Acquiring valuable companies)
  • Company Communication
  • Agenda of the Event
  • Promotion of the Event

Interested? Don’t hesitate to send your application to board@estiem.org.

“This initiative aims to equip students with highly relevant soft and hard skills in data-related fields. We fight the digital skill gap to shape students into data competent professionals that facilitate the decisions of the future.”

As the leader of this task group, you will be the coordinator of the development of the course “Visual Storytelling with Data”. A course with focus on data visualization and storytelling with Tableau. The development of the course is in its final stage already. By continuing to work with the instructor of the course, ESTIEM Alumnus Bart Jutte, you will be responsible for coordinating the completion of the production of the course to develop a ready-to-launch product. On this journey you will not only make valuable connection, but also get the opportunity to dive deep into the data field yourself.

Interested? Don’t hesitate to send your application to board@estiem.org.

Disclaimer: Currently under revision!

The Local Group Support System Task Group (LGSS TG) was started in 2018 with the aim of creating a “support system for Local Groups’ development, with a customized, project-based approach, focusing on Local Groups willing to be rescued”. As this system is already created and implemented, it is now needed to evaluate the success of the system so far and understand how and if this system should continue. Therefore, the LGSS TG is currently under revision. If you have any ideas on how to improve the LGSS, or if you would like to share your vision for this entity with the Board, don’t hesitate to approach a member of the 33rd Board individually or write an email to board33@estiem.org.

Detailed Application Procedure

  • 1. First Application Round (18/06-01/07)

    During this round, ESTIEMers can apply to a leadership position by sending a motivational letter and a One Page Strategic Plan (OPSP) to the board via email (sent to board@estiem.org and add board33@estiem.org in cc)

  • 2. Announcement of the First Round (01/07-08/07)

    After receiving all the applications, the Board will evaluate them. In case the Board will like to get to know a certain applicant better or clarify some of the points mentioned in the application, a short online chat can be scheduled. The final results will be communicated (only) to the applicants via email.

  • 3. Second Application Round (09/07-21/07)

    In case some of the positions open called are not filled, those positions will be announced and ESTIEMers can apply for them. The procedure is the same as in the first round.

  • 4. Announcement of the Second Round (21/07-25/08)

    After receiving all the applications, the Board will evaluate them. In case the Board will like to get to know a certain applicant better or clarify some of the points mentioned in the application, a short online chat can be scheduled. The final results will be communicated (only) to the applicants via email.

  • 5. Onboarding (05/08-07/08)

    A small online event will be held in order to prepare the new leaders for their role. During this event, general knowledge about ESTIEM and the role of leaders in ESTIEM will be shared.

  • 6. Handover

    From the moment that a leader is appointed by the board, the handover process can be scheduled with the predecessors, where the new leader will have the opportunity to learn more about his/her specific position.