ESTIEM

LXVIII Council Meeting Aveiro

9th APRIL - 15Th April 2024

Frequently Asked Questions

If your questions are not answered after reading the FAQs, send an email to cmcontact@estiem.org!

What is a Council Meeting?

A Council Meeting will bring together 250 ESTIEMers from all corners of our network. During the Council Meeting, you will have the chance to develop yourself in training sessions, develop your Local Group in working groups and roundtables, and attend the General Assembly, the statutory meeting of ESTIEM. By attending the General Assembly, you have the opportunity to shape the future of ESTIEM by voting on applicants for positions in central ESTIEM and on projects and changes. You will also get informed about the latest developments in ESTIEMs Departments, Services, Projects, and Committees, as well as updates on the work of the Board. Additionally, this is the biggest opportunity to expand your network of IEM students in Europe!

How many participants will each Local Group be represented by?

Every Local Group is represented by two delegates. The delegates are the official representatives of a LG with voting rights. The period to register delegates is from the 17th of January until the 10th of February.

In addition to delegates, spots are reserved for various additional positions, such as secretary, voting committee, and various tasks in media creation.

What does the participation fee cover?

The Participation Fee for LXVIII Council Meeting Aveiro is 120 euros, it covers food, accommodation, transportation during the event, and activities included in the agenda.

Which extra places can I apply for?

For the open call for extra places, an email will be sent to the actives email list. You can join the actives email list by clicking here!

The positions will include, but are not limited to secretary, voting committee, photographer and Working Group/Training Session Leader

Can I apply for a leadership position if I am not attending the Council Meeting?

Yes, you can apply by sending us video recording of your presentation! For more information, send an email to board@estiem.org.

Communication to the Network

Below you can see the contents of communication to the network primarily via email to either lr@estiem.org or active@estiem.org. They are manually updated, so bear with us in case they don’t appear here the next day 🙂

[08/01/2024] [ESTIEM] Official Invitation to the LXVIII Council Meeting in Aveiro

Dear ESTIEMer,

 

The ESTIEM Board and Local Group Aveiro hereby invite your Local Group to join the 68th Council Meeting of ESTIEM in Aveiro, Portugal, from the 9th of April until the 15th of April 2024.

This Council Meeting will bring together 250 ESTIEMers from all corners of our network. During the Council Meeting, you will have the chance to develop yourself in training sessions, develop your Local Group in working groups and roundtables, and attend the General Assembly, the statutory meeting of ESTIEM. By attending the General Assembly, you have the opportunity to shape the future of ESTIEM by voting on applicants for positions in central ESTIEM and on projects and changes. You will also get informed about the latest developments in ESTIEMs Departments, Services, Projects, and Committees, as well as updates on the work of the Board. Additionally, this is the biggest opportunity to expand your network of IEM students in Europe!

 

Each Local Group is invited to send two delegates to the Council Meeting. Remember that as a delegate, you are a representative of your Local Group and are expected to partake in the discussions of the General Assembly and display representative behaviour. The Local Responsible must register the delegates for the waiting list from the 17th of January until the 10th of February in the ESTIEM Portal.

If you are not a delegate of your Local Group, you can still join the General Assemblies as a reserved extra spot, providing you motivate your attendance and guarantee that you will bring value to the General Assembly.
Information on the registration procedure for delegates and other roles, as well as any open positions ESTIEMers can apply for, will be provided later today.

The cancellation deadline for all participants is the 2nd of March. If a participant cancels later than the mentioned date, they are required to pay the entire participation fee.
If you encounter any problem with the registration, please contact the Vice President of Administration, Ari Hietanen, via vp-administration@estiem.org.
For any other questions or requests regarding your attendance at the Council Meeting, please write to cmcontact@estiem.org.

If financial reasons limit your participation in the Council Meeting, you may apply to the Club of 100 for a participation scholarship. The scholarship may cover a part of your costs. Keep in mind that a requirement for the participation scholarship is that all other methods for funding have been tried out. The Club of 100 evaluates the applications continuously and the budget is limited, so please try to apply in due time. For details regarding the terms for application and procedure for application please visit https://internal.estiem.org/club-of-100/ .

Attached to this email you will find the Official Invitation Letter to the LXVIII ESTIEM Council Meeting in Aveiro.

We are looking forward to seeing you and your Local Group in Aveiro!

 

In high ESTIEM,

On behalf of the organising team and the Board of ESTIEM

[05/01/2024] [DL 09/02] ESTIEM Trading Card Game form

Another CM, another edition of the ETCG. 🔥
For CM LXVIII Aveiro, we will print the 5th edition of the ESTIEM Trading Card Game.

To order your cards, please fill out this form before February 9th! If you have any questions about the ordering process, feel free to reach out to us. 💚
Please also share the form with members of your LG who are not in this group.

 

https://forms.gle/i7MQB6KgShDE6i2q8

 

Addition:

You don’t have to participate the Council Meeting to order cards as long as you have somebody, for instance the delegates and extra places from your Local Group, to pick them up for you!

[18/01/2024] [DL 10/02] LXVIII CM Delegate Registration

Dear Local Responsibles,

 

The official invitation for the LXVIII Council Meeting Aveiro has been sent to the actives of our network. Now, it is time for you to choose your delegates and register them on the portal!

 

Your Local Group may be represented by two people as delegates, and the period to register them on the portal started on 17th of January and lasts until 10th of February. In case members of your LG are willing to participate as extra places instead of delegates, an additional email will be sent shortly to active@estiem.org regarding the open positions selected by the board.

 

The delegates will represent your Local Groups, so please prepare your delegates properly for the Council Meeting and make them aware of the importance of their role while sharing the document “How to be a Delegate” as well as advise them to participate a CM Prep event online once published.

 

Note: LR functionalities are only available when you log in via Single Sign On! This means that in order to add your delegates in the Council Meeting event on the portal, you need to be logged in with that. The attached PDF of an Elium post explains how to set up your SSO.

In case of any questions, do not hesitate to approach us (cmcontact@estiem.org) at any time.

 

In high ESTIEM,

[26/02/2024] 66th Issue of ESTIEM Magazine is looking for Authors

Here’s a cool idea: Why don’t you let your imagination run free and write something for the ESTIEM Magazine?

The ESTIEM Magazine is the biggest IEM Magazine in Europe!
It aims to provide an insight into the world of Industrial Engineering and Management and engages ESTIEMers in the network by showcasing the outcomes of ESTIEM’s activities, and not only. The ESTIEM Magazine is an awesome opportunity for anyone who is interested to share their experience. It’s created to motivate you to develop the writer within you and to encourage you to share your voice. In the upcoming issue, the focus topic will be… (drum rolls please )🥁 …

The Change starts with you!

The 66th issue of ESTIEM Magazine promises to be the best one yet! If you contribute an article, you may discover your hidden talent, inspire many ESTIEMers you haven’t met yet, and give them a brand new perspective. Remember, The change starts with you!

 
If you require detailed information on how to become an author, please refer to the document below which contains all the necessary information. If you’d like to share your experiences and make an impact in Europe’s biggest IEM Magazine, please contact me immediately: 
 
ESTIEM Magazine Project Leader 
Sılanaz Altay 
+90 542 203 99 28
 
By filling out this form, you can suggest an article topic, an author (yourself or someone else), or both. You can suggest anything related to the Magazine. Your valuable ideas are very important to us. 
 
Also, if you could not find any topic to write you can check Article Suggestions Sheet: 
 
Can’t wait to see you in the 66th ESTIEM Magazine issue! *-*

Ready to work hard? play hard? explore Aveiro?

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Full Event Agenda

Curious about the entire agenda of the event? Here it is!

Note this is a preliminary agenda and everything below is a subject to change!

General Assembly Agenda Points

See what will be covered throughout the General Assembly below!

Wednesday
10.04.24

GA DAY 1

TBA

Thursday
11.04.24

GA DAY 2

TBA

Friday
12.04.24

GA DAY 3

TBA

Saturday
13.04.24

GA DAY 4

TBA

Sunday
14.04.24

GA DAY 5

TBA

– Host LXX Council Meeting Spring 2025
– Host TIMES Final in 2025
– Become Observers (Guest Groups)
– Become Members (Observers)


(To be Determined)

Ongoing Applications

Who is applying for what? Check it out!

35TH BOARD OF ESTIEM

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

ACADEMIC DEVELOPMENT DEPARTMENT

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

CAREER DEVELOPMENT DEPARTMENT

 

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

 

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

INTERCULTURAL DEVELOPMENT DEPARTMENT

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

 

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

 

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

 

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

PERSONAL DEVELOPMENT DEPARTMENT

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

PROJECTS

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

OTHER

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

To aim high together, send your application to board@estiem.org

Applications will be shared once they are sent, stay tuned!

Council Meeting Tools

Throughout the General Assembly, we use the following tools. All of them will be fully activated only during CM Time!

ElectionBuddy

In Council Meetings, Local Groups cast votes upon important matters through their Delegates. For that process we use a digital voting sheet, ElectionBuddy, that gets send to each Delegate through email during the General Assembly.

Google_Chat_icon_(2020)

Google Chat

Google Chat will function as the official communication platform of the event including chat rooms ("spaces") for casual discussions as well as the official announcements.
You can access the said platform on either mobile or on desktop. On mobile, you can use either Google’s Gmail app or alternatively Google Chat app. The two are practically identical. Only Gmail will also give access to Gmail alongside the chat functionalities. On PC you can similarly navigate to either mail.google.com or chat.google.com.

Youtube

For those who will not be able to attend the Council Meeting but still would like to be aware about ESTIEM's latest updates, the General Assemblies will be livestreamed on YouTube! Click here to visit our Channel.